Commodore Theater in Portsmouth

Military, Family, or Class Reunion Inquiry

We want to help you as much as possible in planning your event. Our personal attention to details will benefit from your ideas and input. Please complete as much of the following as possible so that we may better match your needs and our offerings. We will contact you for more specifics and to create a truly unique experience for attendees and friends.

Thank you very much,
Lynette James
Convention Sales Manager, Portsmouth Convention and Visitors Bureau (CVB)
1-800-PORTSVA
jamesl@portsmouthva.gov

 

Please enter your contact information

 

Prefix

(Mr., Mrs., Ms., Dr., etc.)

First Name

Last Name

Organization

Address (line 1)

Address (line 2)

City

State/Province

Postal Code

Country

Phone

Fax

Email

Web Site

Type of organization

Response to request needed by

MM/DD/YYYY

 

Meeting Profile

Complete meeting name

Meeting type

Meeting scope

 Where do attendees come from?

Decision made by

Meeting start date

MM/DD/YYYY

Meeting end date

 MM/DD/YYYY

Total number of people

Total number of rooms blocked

Number of suites
Percent single room
%		 Percent double rooms
%
Peak night rooms
 Number of days hotel rooms are required

Alternate dates this meeting may be held

Alternate date #1

 MM/DD/YYYY

Alternate date #2

 MM/DD/YYYY

Rate Range

Largest meeting setup

for

Number of concurrent breakout rooms used
Number of on-site food and beverage functions

Largest meal period

Preferred major arrival/departure days

Alternate major arrival/departure days

Meeting held
Largest on-site food and beverage function attendance

Number of off-site food and beverage functions

EXHIBITS (If any, please complete the section below.)

Type of show

Number of booths

(if none, please put 0)

Size of booths

8x10  10x10  Tabletop
Other 

Total gross exhibit square feet

Move In Day

First Show Day

Last Show Day

Move Out Day

SPECIAL REQUIREMENTS

Our CVB can also assist you in finding specialized services to make your planning process easier.

Check those items for which you desire additional information:

 Airport Shuttle Service or Ground Transportation
Audio-Visual Services Special assistance/disabilities
Golf Spouse or Youth Programs
Hired Entertainment or Speakers Teleconferencing
Off-Premise Catering or Banquet Facilities Tennis
Restaurants Theme Parties or Special Events
Send me a Meeting Planners Guide Tours or Sightseeing
Shopping Hotels
Other

How did you first hear about Portsmouth, Virginia?

 Trade Magazines for Meeting Planners

Tradeshow

Word of mouth

Other

Thank you for using Portsmouth Convention & Visitors Bureau's Meeting Information Request Service.  Before you send your request, we'd appreciate any history you can provide about the meeting you have just entered.  It would also be helpful knowing where the meeting may be held in the future. 


REUNION HISTORY

Enter up to four years of meeting history (Past numbers should be actual pickup)
Please share at least one year of history, beginning with the most recent.

Past Start Date(s) Past End Date(s) City State/ Province Name of Hotel or Facility Conv. Center (Y/N) Total # People Exhibit Facility Type Total # Rooms Pickup

Type of hotel used


OTHER FUTURE REUNIONS

Enter up to two future meetings (Future numbers should be estimates)

Future Meeting Date(s)

 City State/ Province Name of Hotel or Facility Confirmed Hotel (Y/N) Total # People Total # Rooms Blocked Total # Rooms on Peak

Editorial Comments/ Special Notes